JD for HR coordinator Job (contractual) @Colt Technology Services India Pvt. Ltd

 

FYI Interested Candidates may plz send the resume in word  format to Devleena.das@colt.net  before  12th April, 2010.   JD for HR coordinator Job (contractual) attached.Please check . Colt Technology Services India Pvt. Ltd., 5th & 6th Floor, Wing B, Silver Oak, Manyata Embassy Business Park, Nagavara, Bangalore - 560045 _,_._,___

	Date Approved:
	P&C Contact:
	Application Closing Date:
Job Title:	Analyst, People&Change
Country Tier:	-
Reporting To:	Senior Manager – People&Change
Direct Reports:	Nil
COLT Job Level:	NA- Contractual- Off rolls.
Key Relationships:	Corporate P&C & Operations / Payroll team Business P&C Managers Compensation & Benefits, Performance Management Team COLT Choice administration provider / vendor(s)
Location:	Bangalore
Main Purpose of Role:
►    Provides an efficient service to employees and P&C through the production and processing of all administrative tasks associated with P&C services to agreed service levels whilst supporting P&C policies and procedures.
Key Tasks and Accountabilities
Core Tasks Manages internal transfer/promotion process, processing and tracking completed forms, contract generation / modification and. ►    Joining formalities : Co-ordinates arrival dates, induction formalities & new starter documentation ►    Manages the 555 & Confirmation process. Updates trackers & generates reports for the location. ►    Manages the documentation of the leaver process. ►    Provides all employee data to payroll and flexible benefit providers, including starters, leavers and any contractual changes which may affect individuals’ account, according to set deadlines. Tracks benefits Administration (PF withdrawal + transfer) ►    Provides general advice with regards to payroll and flexible benefit administration in response to ad hoc queries and the induction process. ►    Maintains accurate and up-to-date records on the P&C Oracle database e.g. changes to employee personal records. Runs standards reports from the database. ►    Maintains the filing systems. P-file management (creation, completion, updating & audit) ►    Organises training events including: setting up purchase orders, booking training rooms & Training logistics, liaise with L& D  function for training set up. ►    MGS scheme administration, Manage Employee query on Insurance. ►    Reporting (P&C dashboards + attrition, 555 & buddy program reports) ►    Understands all COLT P&C Policies, procedures and tools in order to ensure a quality service. ►    Deals with telephone and email queries both externally and internally in an appropriate manner. Issues Employee Request Letters. ►    Seeks out opportunities to improve systems and processes. ►    Provides general administrative support as and when required.
Performance Indicators
►    Delivers within agreed service levels: to time, to level of quality, to budget, following P&C processes and procedures, using appropriate resources COLT Expectations Career Level • Administrator or role with secretarial or clerical focus    Autonomy •Way of working •Leadership •Decision Making •Managing Resources • Works within established procedures and with a moderate degree of supervision • Responsible for own work • Decisions relate to own work and will have limited impact on others • Building awareness of costs related to own work Influence •Communications •Relationships •Negotiating • Communications largely involve the exchange of straightforward information • Is developing relationships with other team members • Required to negotiate on matters confined to own work load Complexity •Developing Solutions •Impact • Solves problems by selecting from a limited range of solutions • The impact of actions is immediately known and obvious Business Knowledge and Skills • Developing knowledge of standard COLT processes and ways of working • Has developed skills to perform basic tasks
Role Requirements
Skills
►    Extremely well organised with an ability to handle large amounts of information from a variety of sources ►    Demonstrable administrative skills – attention to detail, prioritisation & time management skills ►    Team player ►    Completes tasks, meeting all agreed standards of delivery; multi-tasks effortlessly ►    Ability to work well under pressure and meet tight deadlines ►    Takes the initiative; is self-motivated and energetic
Knowledge & Experience
►    Typically has atleast 2 years experience of working in an office environment, especially with the P&C function of an organisation in similar P&C operations role(s). ►    Experience of working in an environment where priorities change frequently. ►    Experience of working with confidential information on a regular basis.
Academic & Professional Qualifications
►    Educated to Graduate level ►    Could have completed a full time PG (or may be undergoing a correspondence PG) in HR ►    Experience of HR Databases e.g. Oracle preferred ( Excellent Excel skills) Moderate MS PPt skills. ►    Fluent in English (written and spoken)
Travel Requirements
►    Occasional travel between COLT India locations (GGN & BLR) may be required

Interested Candidates may plz send the resume in word  format to Devleena.das@colt.net  before  12^th April, 2010.